Magdalena Ostoj-Chyżyńska: AI Workshops for UX/UI Teams at UX GIRL

In the B2B world, where purchasing decisions are more complex and sales cycles significantly longer than in B2C, UX investments can be difficult to justify. After all, a “nice interface” doesn’t close a deal. But the truth is different — well-designed UX in B2B products has a measurable impact on both sales and customer retention. The key is knowing how to measure that impact and translate it into actionable business metrics.

UX in B2B as a Sales Lever

Unlike consumer products, B2B solutions are often complex, involve multiple stakeholders, and require longer implementation periods. And yet — or perhaps because of that — good UX can accelerate purchasing decisions and reduce customer acquisition costs. Here's how:

• Streamlined user journeys and clear information architecture help prospects quickly understand the product's value.
• Self-service product exploration reduces the burden on sales teams — according to Forrester, 60% of B2B buyers prefer doing their own research over speaking with a salesperson
• A polished, professional user experience increases trust in the product, a key decision factor in B2B deals.

Take Salesforce as an example — after redesigning their reporting interface, the adoption rate for the feature increased by over 30% in a single quarter, directly impacting upsell revenue.

UX Has a Strong Influence on Retention

Customer churn is a major concern for many B2B products. And often, the reason isn’t clearly visible. Users don’t always report their issues — they just stop using the product. That’s why poor UX is often a silent churn driver.

Conversely, features designed around actual user workflows become essential tools. The easier it is to accomplish everyday tasks, the more likely users are to stick around.

In SaaS, where long-term customer relationships drive profitability, retention can yield higher returns than new acquisition.

How to Measure UX Impact on Sales and Retention

While UX is often viewed as a “soft” discipline, its outcomes can — and should — be tied to hard metrics. Here's how you can break it down:

🔹 Metrics Linking UX to Sales:

• Trial-to-paid conversion rate – improved onboarding increases perceived value faster.
• Abandonment rate in purchasing funnels or sign-up flows – indicates UX friction points.
• Sales cycle length – shorter decision timelines can point to clearer UX.
• Demo/self-service lead volume – a UX that enables self-selling supports the sales pipeline

🔹 Metrics Linking UX to Retention:

• Net Promoter Score (NPS) – gauges long-term user loyalty; UX has a strong influence.
• Customer Satisfaction Score (CSAT) – short-term satisfaction after key interactions.
• Feature adoption rate – shows which features users actually engage with. Low usage often signals UX barriers.
• Churn rate correlated with usage activity – users abandon products when the experience gets in the way .

Implementing UX Measurement in Practice

Measurement is only useful when it informs action. Here’s how to implement UX measurement in your organization:

1. Foster collaboration between UX, product, sales, and customer success – UX needs to align with business goals.
2. Use analytics tools like Hotjar, Fullstory, or Pendo – they allow you to capture user behavior and identify friction.
3. Establish benchmarks and run experiments – A/B tests and UX iterations help validate changes.

What’s Next?

Rather than viewing UX as a cost, treat it as a strategic growth driver. If you have a B2B product and you can’t answer the question “how is UX impacting my revenue?” — it’s time to start tracking the right data.

At UX GIRL, we help B2B companies measure and improve their product UX to directly support conversion and retention. Whether it’s audits, onboarding redesigns, or analytics setup — we translate UX improvements into business results.

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Do your users trust your AI?
In a world filled with chatbots, predictive engines, and recommendation systems, simply having AI is no longer enough. What truly matters now is trust—not blind trust, but responsible trust built on clarity, transparency, and control.

For Product Owners, Project Managers, CTOs, and team leaders, this means one thing: UX must align with AI ethics. Why? Because poor design choices in AI experiences don’t just harm usability—they erode brand trust and can directly impact user retention and conversion.

Responsible Trust – The New UX Imperative

AI increasingly operates behind the scenes—suggesting, sorting, interpreting, and nudging. But users often don’t understand how or why these systems make decisions. That’s where responsible trust comes in.

According to the Nielsen Norman Group, responsible trust means designing systems so users clearly understand their purpose and limitations—enabling confidence without false certainty.

In short, it’s about building ethical, transparent AI that earns—not demands—user trust.

The Ethical Pitfalls of AI Interfaces

Many AI-powered interfaces unintentionally fall into problematic patterns that damage trust:

• The “black box” problem – Users can’t see how AI reaches decisions.
• Over-anthropomorphizing AI – Interfaces make it seem like AI “understands” or “feels.”
• Hidden automation – No clear indication when AI is acting on behalf of the user.
• Data bias – Algorithmic decisions based on skewed or non-representative training data.

These issues may seem subtle, but they deeply affect how much control and confidence users feel when interacting with your product.

6 Principles for Designing Ethical AI Interfaces

To foster responsible trust, teams must intentionally embed ethics into UX decisions. Here are six key principles:

1. Explainability – Help users understand why AI made a recommendation. Tools like IBM’s AI Explainability 360 support this.
2. Transparency – Clearly indicate when AI is in use and how it influences outcomes.
3. Consent and control – Give users options to disable or adjust AI functionality.
4. Disclose limitations – Be upfront about what AI cannot do or might get wrong.
5. Avoid manipulation – Don’t use dark patterns that nudge users toward AI-driven decisions.
6. Contextual sensitivity – Match AI guidance to the level of risk and user expectations (e.g., banking vs. entertainment apps).

Applying these principles shifts the AI-user relationship from passive dependency to informed cooperation.

Case Studies in Responsible UX for AI

Ethical AI design isn’t just theory—some companies are already doing it well.

Google has adopted a set of AI Principles that guide their product and UX decisions, emphasizing transparency and fairness .

Duolingo provides a great example of ethical AI in action. Its chatbot tutor clearly discloses it’s an AI and transparently explains how it generates suggestions—building trust without overpromising.

In contrast, when ChatGPT was initially used for health-related queries without clear disclaimers, it led to serious misunderstandings. OpenAI’s subsequent updates added explicit warnings, underlining the need for transparency in sensitive use cases.

Ethical UX = Smart Business

Responsible AI isn’t just a moral obligation—it’s a strategic advantage.

A 2023 McKinsey report found that organizations applying ethical AI practices see higher user satisfaction and loyalty, especially when users feel in control and informed .

For small and medium agencies, product teams, and tech leaders, investing in ethical UX is an opportunity to stand out—by creating AI that users genuinely trust.

UX and AI Collaboration: A Shared Responsibility

Embedding ethics into AI UX isn’t the job of designers alone. It requires alignment across:

• UX teams, who identify interaction risks and trust gaps.
• Data and engineering teams, who expose model limitations and explainability.
• Product Owners and CTOs, who enforce responsible standards in delivery.

To measure trust effectively, consider tracking UX KPIs like perceived control, user comprehension, and clarity of AI outputs.

What You Can Do Today

Ready to build more trustworthy AI experiences? Start with these five practical steps:

1. Audit your AI touchpoints – Where is AI active in your product? Do users know?
2. Identify trust risks – Any hidden automation, unexplained decisions, or black-box moments?
3. Add layers of explainability and transparency – via tooltips, visual cues, or summary screens.
4. Train your team – Make sure designers, PMs, and devs understand AI ethics fundamentals.
5. Test for trust – In usability testing, ask: “Do users feel informed? In control? Safe?”

Conclusion

Designing AI interfaces is not just about function—it’s about responsibility.
Trust doesn't emerge on its own—it must be intentionally designed.

If your goal is to create products that are future-proof, user-friendly, and competitive, then embedding ethical UX practices into your AI features isn’t optional—it’s essential.

At UX GIRL, we help organizations design AI experiences that are not only smart—but trustworthy, explainable, and transparent.
Want an AI UX audit for your product? Let’s talk

In the high-speed world of Agile, where user expectations evolve faster than sprint cycles, clear communication is not just a nice-to-have — it’s critical. Yet even in well-functioning teams, UX designers and developers often struggle to stay perfectly aligned. The result? Beautifully crafted prototypes that don’t quite behave as intended once implemented, or ambiguous flows that leave testers guessing.

Enter Gherkin — a simple, structured language that can help bridge the gap between design, development, and product.

What is Gherkin (and why should UX designers care)?

Gherkin is a structured, plain-language format used to write behavior-driven development (BDD) scenarios, typically used by QA and dev teams to write automated tests. But its value goes far beyond testing.

Its real strength lies in its simplicity — it describes user behavior in a "Given–When–Then" format, making it the perfect candidate for aligning cross-functional teams around how a feature should behave.

Example:

This isn’t code — it’s user intent, written in plain English. And that makes it a powerful communication tool for designers.

How UX Designers Can Use Gherkin to Document Intent

Designers don’t need to become developers to leverage Gherkin. Instead, they can use it to clearly define interaction logic — supplementing wireframes, prototypes, and user flows with behavior-driven context.

By embedding Gherkin-style scenarios into design documentation or user stories, designers ensure that the team understands not just what the interface looks like, but how it should behave.

Here’s a UX-specific example:

This format reduces ambiguity and ensures that design intentions translate into correct implementations.

What’s in it for your team (and your bottom line)?

Introducing Gherkin into the UX process may feel like an extra step, but it pays off. Studies show that reducing ambiguity in handoffs and requirements can lead to major efficiency gains.

• Fewer misunderstandings: A McKinsey report found that companies improving requirement clarity saw up to a 40% increase in team productivity (Source: McKinsey & Company).
  
  
• Faster onboarding: Gherkin scenarios give new team members immediate context for how the product should behave.
  
  
• Better alignment with business goals: Stakeholders can validate behavioral flows early — even before development starts.
  
  
• Improved testability: QA teams can use Gherkin to write automated or manual tests directly aligned with design.
  
  

Gherkin becomes a shared language between design, product, dev, and QA — cutting down feedback loops and minimizing rework.

How to Start Using Gherkin in Your Design Process

You don’t need to overhaul your workflow overnight. Start small:

1. Pick one key user flow — such as login, checkout, or onboarding.
   
   
2. Write 1–3 scenarios in Given–When–Then format.
   
   
3. Share them during refinement or planning with developers and testers.
   
   
4. Attach the scenarios to your design files or link them in your backlog.
   
   

This lightweight addition can dramatically improve alignment — even in teams that already communicate well.

Design Is Behavior — Not Just Visuals

UX is about more than how things look — it's about how they work. While wireframes and prototypes show structure and visuals, they often leave room for interpretation when it comes to logic, rules, and edge cases.

Gherkin helps designers express interaction logic in a way that’s unambiguous and testable. And in an Agile team, that means fewer assumptions, faster delivery, and better user outcomes.

At UX GIRL, we encourage product teams to experiment with Gherkin as a way to reduce misalignment and build stronger bridges between design and development. You don’t need to be technical — you just need to care about clarity.

What’s Next?

Ready to give your design handoffs a boost? Start with a single Gherkin scenario for your next feature. Use it to open a conversation between design, dev, and QA. You might be surprised how quickly your team aligns when you’re finally speaking the same language.

Need help integrating UX practices like Gherkin into your Agile process? Reach out to UX GIRL — we help teams turn design decisions into product clarity.

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